Tuition and Fees: 2018 Season

(Draft: Board of Directors 11/12/2017)

Tuition and Fees

A. Audition Period Camp Fees (January through June – per camp)
During your audition period, camp fees are paid for each camp. Once offered a spot, you pay tuition instead of camp fees. Any camp fees paid for January and later will be credited as tuition. See Camp Fees under Policies below.
$200
B. Drum Corps Tuition (includes Equipment Fee of $175)
If paid by March 31, 2018 (or May 31 for Guard). Does not include flight home from DCI Championships.
$3,275
C. Drum Corps Tuition (includes Equipment Fee of $175)
If paid after March 31, 2018 (or May 31 for Guard). Does not include a flight home from DCI Championships.
$3,475

Fuel-a-Thon: Each member must provide the names and addresses of 20 individuals (21 years of age and older) who will be solicited for the Fuel-a-Thon. Members will earn 25% of Fuel-a-Thon gifts received by Pacific Crest. A $100 non-refundable gift may be made in lieu of this requirement.

*Performance shoes are not included in the Equipment Fee. Musicians and drum majors will purchase them directly from Pacific Crest $35.

NOTE: For sample monthly payment plan, see Tuition Payment Options below.


Discounts

E. Veteran members of Pacific Crest who register for the December 2017 Audition Clinic -$150
F. $100 discount for each completed Pacific Crest season Varies

Other Costs You Will Incur

  • Airline ticket home from Championships – Indianapolis, IN
  • Other items not purchased through Pacific Crest, e.g. mouthpieces, tools, etc.
  • Recommended cash for tour ($200) – To cover meals/activities on free days, laundry, meals at some stadiums, etc.
  • Sunscreen (many bottles), baseball hats, sunglasses, one-gallon water jug, air mattress
  • Transportation to/from rehearsals
  • Athletic shoes (you’ll need a second pair half-way through tour tour)

General Policies

Deposit to Secure a Spot

Once a member is accepted, a non-refundable deposit of $500 is due to secure that spot.  That deposit is within seven (7) days of acceptance (or immediately, if accepted after June 1st). After that period, Pacific Crest has the option of rescinding its acceptance offer.

Camp Fees

During a student’s audition period, camp fees are paid for each camp. Once offered a spot, members pay tuition instead of camp fees. Camp fees paid for January and later will be credited as tuition for those members accepted after January 1.

NOTE: All members must make a minimum tuition payment of $200 in advance of each camp until their balance is paid in full.

Tuition Payment Options

Early Pay – Member pays in full by March 31, 2018 (brass, percussion, drum majors) or May 31, 2018 (color guard), and is charged a tuition amount of $3,275. See Item B on previous page.

Regular Pay – Member makes monthly payments so that tuition is paid in full by May 31, 2018 (for brass, percussion, and drum majors) or June 30, 2018  (for color guard), for a total tuition charge of $3,475. See Item C on previous page.

If you need to extend payments beyond these deadlines, we recommend you pay in full using a credit card and make monthly payments to your credit card company. If you pay in full by the early pay date, you’ll get the $200 discount, which will help offset the interest payments.


 

Sample Monthly Payment Plans (excluding shoes)

Musicians and Drum Majors

Month Early Pay Regular Pay
Non-Refundable Deposit $500 $500
February $1,388 $745
March $1,387 $745
April $0 $745
May $0 $740
TOTAL $3,275 $3,475

Color Guard

Month Early Pay Regular Pay
Non-Refundable Deposit $500 $500
February $695 $595
March $695 $595
April $695 $595
May $690 $595
June $0 $595
TOTAL $3,275 $3,475

NOTE: You may structure your monthly payments as needed to pay in full by May 31 (June 30 for color guard); however, you must make a minimum tuition payment of $200 in advance of each camp until your balance is paid in full.


Bounced Checks

If a check is returned due to insufficient funds, a $25 NSF fee will be charged to the member. If a second check is returned due to insufficient funds, another $25 NSF fee will be charged and all future payments for the season must be made by credit card, debit card, cash, or cashier’s check.

Understudies

A member’s status may be changed from Performer to Understudy at any time during the season. Understudies continue participating, but are not guaranteed a performance spot in competitions. When a member’s status changes to an understudy, the tuition charge will be reduced by 50%. If the member earns a performance spot before June 1, tuition charges will revert back to the full tuition amount; otherwise, the 50% discount remains in force through the end of the season even if that member earns a performance spot after June 1st. If a member chooses to withdraw from Pacific Crest rather than maintain membership as an Understudy, their withdrawal will be based upon Withdrawal Due to Personal Reasons (see below).

Dismissal for Cause

If Pacific Crest terminates a member for cause (see Member Guide for policies, procedures and code of conduct), a tuition credit will be calculated based upon the Withdrawal Due to Personal Reasons policy. If Pacific Crest terminates a member due to performance ability, a tuition credit will be calculated based upon the Withdrawal Due to Injury policy.

Withdrawal Due to Injury

If a member suffers an illness, accident, or injury that requires a withdrawal before the end of the season, they must complete a Performer Withdrawal Form and return it with a doctor’s note recommending withdrawal. If the Performer Withdrawal Form is dated before June 11, 2018, the member’s account will be credited 100% less camp fees accrued through that time or their $500 deposit — whichever is greater. On or after June 11, 2018, the credit will be calculated at a rate of $20 per day of non-participation through August 11, 2018. Whether a refund results depends on payments made.

Withdrawal Due to Personal Reasons

To withdraw from Pacific Crest, the member must complete a Performer Withdrawal Form and return it by email, mail, or in person. Tuition will be pro-rated per the schedule below. Whether a refund results depends on the payments made. Failure to attend rehearsal or merely giving notice to an instructor or another member will not be regarded as notice of withdrawal, and tuition charges will continue to accrue until the Performer Withdrawal Form is completed and returned.

WITHDRAWAL – PRORATED TUITION TABLE

Date Membership Agreement Submitted Date of Member Signature on Withdrawal Form Tuition Charged
December 2017 – January 2018 February, 2017
March, 2017
April, 2017
May 1 – May 30, 2017
May 31, 2017, or later
$500
$700
$750
$1,500
$3,000
February 2018 March, 2017
April, 2017
May 1 – May 30, 2018
May 31, 2017, or later
$500
$750
$1,000
$3,000
March 2018 April, 2018
May 1 – May 30, 2018
May 31, 2017, or later
$500
$1,000
$3,000
April 2018 or later May 2018
June 1, 2018 or later
$1,000
$3,000

Exceptions to the Fees Schedule and Policies

Except where noted within the document, there are no exceptions to the Fees Schedule and Policies above. Appeals for exceptions may be made in writing to the Pacific Crest Board of Directors. The Board of Directors will vote whether to grant an appeal at the regularly scheduled Board meeting following the date the appeal was received.